April 19, 2010
Hampton Village Community Association
Meeting Minutes
Dundonald School
April 19, 2010 – 7:00 p.m.
Members present: Matt Ingrouille, Josh Teichroeb, Kim Petersen, Shar-Lee Haichert, Erin
Field, Abby Schoonmaker, David Godwin, Jennifer Upton, Don Atchison, Sabine Doebel-
Atchison, Jennifer Anmar, Jordan Woodsworth, Peggy Nelles, Dave Lozowchuk, Janet Flett,
Angela Congdon, Stacey Cutter, and RaeLynn Hildebrandt
Matt Ingrouille called the meeting to order at 7:00 p.m. Matt took a moment to introduce the
board members to the newcomers at the meeting.
1. Approval of Minutes from March 15, 2010
Motion was made by Shar-Lee Haichert to accept the minutes as presented
Seconded by Kim Petersen
Carried
2. Guest Speakers
Stacey Cutter and Angie Congdon spoke to the association regarding their proposed day
care home being built at 210 Dawson Crescent in West Hampton. They are currently
going through a discretionary process to have the home approved by the city. If approved
building will start immediately. The estimated completion time is 5 months. Stacey and
Angie recently went door to door delivering a survey, which they would appreciate if
everyone who received one would complete. They asked for the associations support and
for us to spread the word.
3. Nominate Advertising Co-ordinator
Derek Gran put forth his name for advertising co-ordinator. In his absence Matt spoke for
Derek.
Motion was made by Kim Petersen to elect Derek Gran for the position of advertising
co-ordinator
Seconded by Jordan Woodsworth
Carried
4. Community Garage Sale Committee
Jenni Upton and Abby Schoonmaker updated the association on where we are in the
planning of the garage sale day. They are running an ad in our community newsletter
the Saskatoon StarPhoenix, as well they will be creating a Facebook event. Jenni and
Abby passed around a projected statement of costs and profits.
Motion was made by Erin Fields for the garage sale committee to spend up to $750.00
including three $100.00 floats for operation costs on May 15.
Seconded by Kim Petersen
Carried5. Newsletter
A. David Godwin reiterated point 4B from our March 15, 2010 meeting that as of April 2011
the city is looking at changing the criteria for grants. It has always been a minimum of
three newsletters per year and will be changing to three printed hardcopy newsletters
per year delivered to the community or one hardcopy newsletter per year (usually this is
in September with programs and cost as a barrier info) and the remainder of the
newsletters can be hardcopy, website, flyers signs etc. Until the new criteria comes into
place we will publish three newsletters per calendar year. These issues will be spring,
fall and winter.
B. Shar-Lee Haichert presented the rough draft of the newsletter. Delivery will be the
weekend of April 23 – 25, 2010 was set. That way we are able to deliver the newsletters
to the community while we are conducting our membership drive.
Motion was made by Shar-Lee Haichert to have the newsletter printed at the Saskatoon
Public Board office at a cost of no more than $0.20 per copy.
Seconded by Jordan Woodsworth
Carried
6. Membership Drive
Josh Teichrob discussed the membership drive that will take place the weekend of April
23-25, 2010. A sign up sheet was passed around allowing members to sign up. Kim
Petersen will look into having membership cards printed instead of using receipt books.
When a decision has been reached Kim will put forth a motion in an online quorum.
7. Additional Items
A. Commercial Business – discussion of the Shoppers Drug Mart being built and a possible
City Fire Hall.
B. David Godwin questioned whether we had purchased insurance yet. Matt will take care
of this as stated in 5B of the March 15, 2010 meeting.
C. Matt updated everyone on Dundonald’s situation of not having an indoor co-ordinator.
They will not be able to offer fall programs in the fall if no one steps up to volunteer.
D. Kim Peterson updated us on the Incorporation process. She will complete the papers
and submit them by next week.
Kim Petersen put forth a motion to spend no more than $85.00 ($20.00 for the name
search and $65.00 to register a non profit corporation) to incorporate the association.
Erin Fields seconded the motion
Carried
E. David Godwin suggested we start discussing planning of our outdoor rink for the fall.
F. David Godwin informed the association on the happenings at Confederation Mall
(Canadian Tire, Winners, and Shoppers Drug Mart, with Safeway expanding – opening
Spring 2011).
G. David Godwin stated that in the summer of 2011 all Softball will be Zone 5 ball and not
run by the local community associations. For more information speak to Shandra or
Wes with the Zone 5 Ball Association.
Erin motion to adjourn the meeting
Carried
Meeting adjourned at 8:30 p.m.
The next meeting will be held Monday, May 17, 2010 – 7:00 p.m. at Dundonald School